I would also like to thank all the teachers of Department of Foreign language who whole- heartedly taught me for the past four years

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The reason for the required behavior can be deduced from the importance of a formal meeting, which is organized to make decisions, provide information, establish relationships, encourage foreign investment... or sign a contract. Therefore, the way we communicate, especially the language we use, should be very considerate and should be considered as a decisive factor that directly leads to the success of this meeting.

Aims of the study

From this point of view, I consider the topic of using English effectively in a formal meeting a challenge to meet, a difficulty to overcome, and an exciting topic for my senior thesis. I really hope that what I can do in this topic will again help me to complete and evaluate my experience and proficiency in using English for general purposes and for communicating it, and I also fully expect that by the time that much of my knowledge will be useful in the future, I can fulfill my weaknesses and I have more confidence in communicating in both informal and formal cases.

Scope of the study

In addition, it is known that people usually prefer to engage in the discovery of what seems to be not very familiar to them or new aspects about which they are not very knowledgeable. However, due to tight time and limited ability, my study is limited to researching how to use English effectively in a formal meeting.

Methods of the study

Design of the study


  • Definition of meeting
  • Factors influencing the meeting
  • Types of meeting
  • Phases of meeting
  • Definition of formal meeting
  • How to run a formal meeting

Think carefully about whether someone needs to be in the room during the meeting (perhaps they can join you via conference call or for a specific topic). Everyone at the meeting should receive one, so make sure you make more than enough copies.

Formal language

  • Introduction
  • Definition of formal language

They include formal language and formal communication. http:// www.sil.org/ linguistic terms/ what is formal language. A formal language is an organized set of symbols whose essential property is that it can be precisely defined from the shapes and positions of those symbols.

Formal communication

  • Definition
  • Comparison between formal and informal communication
  • Significance of using formal language in formal meeting

In short, formal language is the standard, proper and stylized language that is grammatically correct and used in full written form, not in short form or abbreviation and preference used in formal social situations, including formal meeting to emphasize the importance of formality of to highlight the event as well as the respect and willingness of the chairman or the speaker. Formal communication can be defined as "a presentation or written piece that adheres strictly to rules, conventions and ceremony, and is free from colloquial language. It indicates the flow of data through the lines of authority formally recognized in the enterprise and its member are likely to communicate with each other strictly according to the channels constituted in the structure.

The various forms of formal communication include: departmental meetings, conferences, telephone calls, new company newsletters, special interviews and special purpose publications. The main advantage of formal communication is that formal channels facilitate common and identical information to be communicated without requiring much managerial attention. In case of attending a formal meeting, no matter how deep knowledge one may have, how well he prepares for the meeting or how high a position he may rank, even his English is good, not all the language of the formal meeting is clear.

He cannot ensure the defined rules and conventions and successfully perform his entrusted duties or even destroy the good image and relationship with other partners, that is, how seriously it affects his company, his organization, when he fails to achieve the goals and how important the role of language use in such formal cases . Accordingly, to help solve this problem, my study promises to provide an essential key to the use of English phrases for certain conditions that may arise during such a formal meeting.

Procedure for a formal meeting

  • Opening
  • The Minutes
  • The Agenda
  • The Subject
  • Giving the Floor
  • Keeping order
  • Moving to a new point
  • Postponing Discussion
  • Proposing
  • Moving to a vote
  • Voting
  • Consensus
  • Any other business
  • Closing
  • Language used when presenting an argument
  • Language showing opinions
  • Language showing agreeing or disagreeing
  • Language of interrupting
  • Language for questioning
  • Language of persuading
  • Language of compromising

Is there anything you would like to add before we move on to the next item on the agenda. These sentences are useful for the presenter to shirt to the next item on the agenda. There are three points I would like to make - The most important point seems to me to be.

I would like to conclude my comment by reassuring you that we are fully aware of the fact that. I would be inclined to..., if I were you - It would be in your best interest to do so. In a spirit of compromise we would be willing to accept your offer - I think that would be perfectly acceptable.

Although we would like to avoid an impasse as much as you did, we find your offer unacceptable.

Some rules governing the use of language in formal

  • Strategy to help users communicate successfully in a formal

The most common expression in spoken English to show the speaker's acknowledgment that his/her response is somehow unhelpful or unwelcome is "I'm afraid". It is appropriate to wait a few minutes → It would be more appropriate to wait a few minutes. In English, the simple past is used when the speaker sees the event as a whole, while the past continuous is used when the speaker sees the event "stretched" in time.

Note, in any case, the simple past gives the impression that the speaker means "This is what I/we did before we started our current discussion"; it gives the impression that the person you are talking to is excluded. If "enough" is stressed, it's a qualifier (quite interested, but not too much), but if the following adjective is stressed, "enough" means "a lot." Strategies to help users communicate successfully in a formal meeting It is not easy to use language effectively in formal situations, including formal It is not easy to use language effectively in formal situations, including formal meeting.

First, we should take care of the formal rituals of the meeting, which are the rules and conventions that we must follow. Finally, it is really necessary to train your quick mind and think to prepare yourself to better adapt to any situation that may arise during the meeting.

Common problems encountered by the learners

  • Problems in terms of structures
  • Problems in terms of meaning
  • Problem in terms of style

Users need to consider some types of sentences, and more importantly, consider some sentence problems, such as the phenomenon of inversion, verb forms, parallelism, etc. Looking forward to seeing you again, sir. Or the problem of structure can arise in the phenomenon of inversion, as in these cases. For example, to inform people that they are not allowed to smoke in the meeting room.

However, the word restricted here implies that smoking can still exist and cannot practically be banned. Such as In the case of a meeting to encourage investment in the foreign company to build a cement company in Ha Long city, the presenter shows a lot of conveniences and benefits to launch the project as available resources, not. expensive workers and reasonable local politics. English in economics and business. However, the speaker does not know how to give the convincing answer to the partner, but allows the meeting to reach an outdated partner, and of course the meeting will not give a good result.

While the verb suffer suggests that someone has suffered or is subject to something that is characterized by connotations that suggest bad, wrong or injury, for example we can say that "he has been suffering from cancer for two years" (Cambridge Advanced Learner's Dictionary, that shows others that the woman has been sick with cancer for two years.However, later another man publishes his report, the vocabulary he uses to address the customer is very correct and formal, such as "sir", "I would like to...", "I wonder…."…besides that he speaks in a slow calm and clear voice.

For some reason, one can sometimes forget that he is attending a formal meeting and accidentally use colloquial language or even slang. What can you do after work" or "stop playing" or "can you dig it"...which are really informal and get no attention, no reflection and respect for his speech. These mistakes in language use mentioned above are may not be fully enough for the reader to enable them to use correct language, but may to some extent help them realize some reasons for their lack of language use.

Therefore, they will try to avoid these mistakes and care more about the goal of effective communication to perform tasks exceptionally. To master this section you need to spend time with the synonyms and antonyms section. Moreover, because we study the way language is used in a formal meeting, so we must consider the distinguishing features of the language used in this case is formality.

Remember that the use of any colloquial language or slang word is definitely unacceptable and you must avoid it at any time for any reason. Finally, these suggestions can fully promote their benefits when learners practice them at the same time and in combination with their own wholehearted commitment and high responsibility when learning English to communicate in a formal meeting.

How effectively English is used in certain cases

  • The use of “could and would” before the main verb to make
  • The use of some useful structures
  • The use of chronological phrases to make a coherent speech
  • The use of language to ask for confirmation and repetition
  • Summary
  • Suggestion for further study

Clearly, the use of the phrase "I'm afraid" before the reason is given shows that Bernard disagrees with the denial. I'm afraid we don't have much time, so it is. really your main points that interest us the most. It's good; The central idea is that Amass 4 PLUS is a new direction, a truck without limits.

It is clear that what Rosa wants is to remind Matt to do a realistically more detailed and convincing commentary on the Amass 4 PLUS campaign. Therefore, it is important to add some introductory sentences that clarify chronological order to guide the listener to follow, such as "firstly, secondly... finally" and many others for different purposes. Communication in Business Actually, when you attend a meeting, you don't always understand what the speaker is talking about, at that time you really want to ask him to repeat, but sometimes it is not easy to find the way to express it.

It is very difficult to respond appropriately if you are not aware of what has been said. It is also important that by reformulating their position you show that you have not only listened to them, but also that you value what they have said. If you've ever studied another language, you know that writing in that language is easier than having a conversation.

Useful English phrase for conducting a business meeting - ESL Business Meeting Example - English for special purposes.

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